Last Updated: March 2025.
1. Introduction
This Privacy Policy outlines how [Your Organization Name] (“we,” “us,” or “our”) collects, uses, stores, and protects your email address and phone number when you submit them through our form. We comply with the EU General Data Protection Regulation (GDPR) and are committed to safeguarding your personal data.
2. Data We Collect
We collect the following information:
- Email address
- Phone number
3. Purpose of Collection
Your data is used for:
- Communicating updates, offers, or services related to your inquiry.
- Providing customer support.
- Sending marketing communications (only with explicit consent).
4. Legal Basis for Processing
We process your data based on:
- Consent: By submitting the form, you consent to the collection and use of your data for the stated purposes.
- Legitimate Interests: To respond to inquiries and improve our services.
5. Data Retention
We retain your data only as long as necessary to fulfill the purposes above or until you:
- Withdraw consent.
- Request deletion.
- Object to processing (unless we have overriding legitimate grounds).
6. Data Sharing
We do not sell your data. Your information may be shared with:
- Trusted service providers (e.g., email platforms) who comply with GDPR.
- Authorities if required by law.
7. International Data Transfers
If data is transferred outside the EU/EEA, we ensure safeguards like Standard Contractual Clauses (SCCs) or adequacy decisions are in place.
8. Data Security
We protect your data using:
- Encryption during transmission and storage.
- Restricted access to authorized personnel.
- Regular security audits.
9. Your Rights Under GDPR
You have the right to:
- Access: Request a copy of your data.
- Rectification: Correct inaccurate information.
- Erasure: Request deletion of your data.
- Restrict Processing: Limit how we use your data.
- Object: Disagree with processing based on legitimate interests.
- Data Portability: Receive your data in a machine-readable format.
- Withdraw Consent: Opt out at any time (does not affect prior processing).
To exercise these rights, contact us at [Your Email Address] or [Your Physical Address]. We respond within 30 days.
10. Changes to This Policy
Updates will be posted here. Material changes will be communicated via email or a website notice.
11. Contact Us
For questions or requests, please fill out our contact form.
12. Complaints
If unsatisfied, you may lodge a complaint with your local EU supervisory authority (e.g., the Information Commissioner’s Office in the UK).
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.